Outlook Calendar integration

Outlook plans your events. Revisual makes them worth seeing.

Connect Outlook (Microsoft 365) and Revisual turns your events into branded, live-updating calendars for your website, Mailchimp emails, QR codes and screens. Change an event in Outlook and Revisual picks it up within seconds.

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  • 300+ organisations
  • 2.5 million events
  • 100,000+ calendar views a week
Works with Google Calendar logoGoogle Calendar Outlook Calendar logoOutlook Calendar Free plan available, Outlook included.
The same events in a branded Revisual Cards Grid calendar Outlook's published calendar Outlook Revisual

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  • Website
  • Email
  • QR code
  • Kiosk
  • Hosted page

The problem

Outlook is built for planning, not for showing

Outlook is where many organisations plan their events. Showing them to the public, in a form worth looking at, is another matter. There is no real website embed.

A published link is not a website calendar

The closest option is “Publish calendar”. It gives you two links: a plain HTML page and an ICS file. Neither is designed to sit on your website.

An iframe that looks like an inbox

You can wrap the HTML link in an iframe. The result looks like Outlook, not like your organisation. No images, no brand colours, no fonts. On a phone it is cramped and hard to use.

Invisible to search engines

The events sit inside a frame loaded from another site. Search engines do not credit them to your page, and they carry no event markup for Google.

So events get copied by hand

Most teams give up and retype each event into the website, the newsletter and the poster. Then a date changes, and one of them is wrong.

How it works

From your calendar to your website in four steps

Keep planning in Outlook. Revisual does the rest.

  1. Connecting an Outlook calendar to Revisual
    1

    Connect Outlook

    Sign in with your Microsoft 365 or Outlook.com account and allow Revisual to see your calendars. If your organisation manages Microsoft 365 centrally, an IT admin may need to approve Revisual first.

  2. Choosing which Outlook calendars to publish
    2

    Choose what to show

    Pick the calendars that feed each event calendar. One for public events, one for members, one per venue.

  3. Customising the event calendar’s colours and fonts in the Revisual design editor
    3

    Make it yours

    This is where your events change. Pick one of eight templates, add your colours and fonts, and fine-tune layout and behaviour from 250+ options. Your event images and booking links become part of the design.

  4. Adding the event calendar to a WordPress page with the Revisual block
    4

    Publish everywhere

    Add it to WordPress with the free plugin (block or shortcode), paste one script into Wix, Squarespace, Webflow or any site, or share a hosted page. Add your upcoming events to Mailchimp and other email campaigns. The same events feed your QR codes and screens.

What carries over

What your Outlook events become

You fill these in when you create an event in Outlook. Revisual turns each one into part of a polished event listing.

In OutlookOn your event calendar
TitleThe headline of each event card and listing
Date and timeClear dates and times in your time zone, including all-day events
DescriptionThe full event details, on the event view
ImageThe picture on your event cards, hosted page and emails
LocationWhere to go, on every event
In OutlookOn your event calendar
LinksBooking and ticket links visitors can click
CategoriesTags visitors can filter by
ColoursYour Outlook category and calendar colours, carried over
Recurring eventsEvery occurrence listed as its own event, so visitors see each date
Deleted eventsDelete an event in Outlook and it disappears from your event calendars and pages
Outlook event fields mapped to a Revisual event card: title, date, location, image, description, video, booking link and recurrence

Where your events go

Worth seeing wherever you show it

Update an event once. Every place it appears updates with it.

Your website

Embed on Wix, Squarespace, Webflow or any site with one script.

Email and Mailchimp

Your upcoming events in every newsletter, straight from Outlook. No copying event by event.

WordPress

Free plugin with a block and a shortcode. No coding.

QR codes

Auto-generated codes for posters and flyers that always show what’s on now.

Kiosks and screens

Full-screen displays for lobbies, receptions and digital signage.

Hosted event page

A ready-made events page, even if you have no website.

Visitor subscriptions

Visitors add your events to Google Calendar, Apple Calendar, Outlook or any iCal app.

Alert banners

Show your next event as a banner across your site.

Start with your newsletter

For many organisations, email is where events get seen. Some use Revisual only for Mailchimp: add the events block to your campaign template once, and every new campaign shows what’s coming up in Outlook.

See how it works with Mailchimp
See every place you can use Revisual

Comparison

Revisual vs Outlook’s “Publish calendar” link

Feature Outlook “Publish calendar” Revisual
Templates
One view, Outlook’s own
8 templates, from card grids to monthly views
Images
None
Event images on cards, hosted pages and emails
Branding
No control over colours or fonts
Your colours, fonts and layout, 250+ options
Filtering
Whole calendar, by detail level
Filter by any rule (and / or / is / is not)
Channels beyond the website
An ICS link
Email, QR codes, kiosks, hosted pages, alert banners, visitor subscriptions
Analytics
None
Impressions, views and engagement per event, by source
Schema markup for Google
None
Event markup added to your page (can be switched off)
Unpublishing
Stop publishing and the iframe breaks until you edit the page
Change or remove it from your dashboard. No site edits.

Templates

Outlook “Publish calendar”One view, Outlook’s own
Revisual8 templates, from card grids to monthly views

Images

Outlook “Publish calendar”None
RevisualEvent images on cards, hosted pages and emails

Branding

Outlook “Publish calendar”No control over colours or fonts
RevisualYour colours, fonts and layout, 250+ options

Filtering

Outlook “Publish calendar”Whole calendar, by detail level
RevisualFilter by any rule (and / or / is / is not)

Channels beyond the website

Outlook “Publish calendar”An ICS link
RevisualEmail, QR codes, kiosks, hosted pages, alert banners, visitor subscriptions

Analytics

Outlook “Publish calendar”None
RevisualImpressions, views and engagement per event, by source

Schema markup for Google

Outlook “Publish calendar”None
RevisualEvent markup added to your page (can be switched off)

Unpublishing

Outlook “Publish calendar”Stop publishing and the iframe breaks until you edit the page
RevisualChange or remove it from your dashboard. No site edits.
Revisual Event Engagement report showing impressions, views and engagement ratio for each event, split by source

It looks like your organisation

A published Outlook calendar looks like Outlook. Revisual looks like your website. Pick a template, set your brand, and it works on phones as well as desktops.

You choose what the public sees

Outlook publishes a whole calendar, at one level of detail. Revisual lets you filter by rule, so internal meetings stay internal and each audience sees its own events.

Search engines can read it

Revisual adds Event schema markup to the page your calendar sits on. That makes your events eligible for rich results in Google Search. An iframe of Outlook’s page cannot do that. The markup is optional, so you can switch it off.

You can see what works

The Event Engagement report shows impressions, views and engagement ratio for every event, so you can see which events people actually open. You can split it by source: widget, direct link, QR code or email.

Who it’s for

Built for organisations that run on Microsoft 365

Schools and universities

Open days, term dates, sports fixtures and performances, kept in the calendars staff already use. Parents and students see them, with photos and clear dates, on the website, in newsletters and on lobby screens.

Councils and public sector

Cultural programmes, public meetings and community events, published from the same Outlook calendars your departments plan in. One source, in your council’s own branding, for the website, posters and info points.

Associations and membership bodies

Conferences, webinars and branch meetings. Filter public events from member-only ones, and send both to the right audience.

Hotel groups

Activities, dining events and live music for each property, shown with photos before arrival and during the stay. Guests find out what’s on while they can still join in.

Multi-site and enterprise teams. Many departments or locations, each with its own calendar, under one account.

Learn about Revisual Enterprise

Built by Kathodon LTD, a member of the Microsoft AI Cloud Partner Program

Trusted by 300+ organisations

“Revisual is a fantastic tool, totally aligned with today’s needs of a Municipality or Local Authority. From the start, it gave another vision to the Rethymno Cultural Department, transferring all information with accuracy and elegance. ”

Manos F. Tsakonas Deputy Mayor of Culture, Municipality of Rethymno

FAQ

Outlook calendar on your website: frequently asked questions

Using Google Calendar instead? See the Google Calendar integration

Can I embed an Outlook calendar on my website?

Outlook has no website embed. Its “Publish calendar” option gives an HTML page or an ICS link, which you can only show in an iframe. Revisual connects to Outlook and turns your events into a branded, mobile-friendly calendar you can embed on any website.

Which Microsoft accounts work, and do I need admin approval?

Revisual works with Microsoft 365 accounts and personal Outlook.com accounts. If your organisation manages Microsoft 365 centrally, an IT admin may need to approve Revisual the first time you connect. Revisual works with the Outlook calendar you already have; signing up does not create an Outlook account.

How quickly do changes in Outlook appear?

Within seconds. When you add, edit or delete an event in Outlook, your embedded calendars, hosted pages and QR code pages show the change straight away. Emails include it from your next send.

Can I show only some of my events?

Yes. Choose which calendars to include, then filter events by rule (and / or / is / is not). Internal meetings stay private and each audience sees its own events. You can also filter by Outlook category.

How do I add my Outlook calendar to WordPress?

Install the free Revisual plugin, connect Outlook in your Revisual account, and add your calendar with the Revisual block or a shortcode. No coding is needed.

Will my events show up in Google Search?

Revisual adds Event schema markup to the page your calendar is embedded on. This makes your events eligible for rich results in Google Search. Google decides whether to show them. The markup is optional and can be switched off.

How much does Revisual cost?

You can connect Outlook on the free plan. Revisual’s plans are based on usage: the free plan includes the core features with limits, such as the number of active integrations and widget views. Paid plans raise those limits and add a few extra features, and each comes with a 30-day full-feature trial. See pricing.

Does Revisual post my events to listing sites?

No. Revisual does not post to listing sites such as Eventbrite or Facebook Events. Your events appear only where you place them: your website, emails, QR codes, screens and hosted pages. Visitors can also subscribe to them in their own calendar app.

Keep planning in Outlook. Make your events worth seeing.

Connect Outlook, pick a template, and publish. Your website, emails and posters stay up to date from then on. Works with Google Calendar or Outlook.

Start free See live demos

Microsoft, Microsoft 365 and Outlook are trademarks of the Microsoft group of companies.